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5 Practical tips to safeguard the most precious assets of any business - data.
It's all about keeping our data safe and ensuring only the right personnel have access.
Data is one of the most precious assets of any business. The data we collect during our event campaigns can be vast. Safeguarding this valuable information is vital not only for compliance’s sake but also to protect your company's reputation. Here are five tips Explori users can implement today to ensure the utmost data security throughout your event journey and when using the Explori platform.
1. Keep on top of your account user access
Account management is at the core of data privacy. How we handle access to our event management platforms, databases, and tools can make or break data security. We get it, sharing login details might seem convenient, but it can also lead to data breaches.
So, keep your accounts and passwords private, and ensure your team members have their own accounts for better control.
Adopting role-based access helps limit access rights. Not everyone needs access to all data; grant privileges only to those who require it based on their roles for their specific tasks. Learn more about the account access level. Explori can help you with managing your account.
2. Enable SSO wherever possible
Consider adopting Single Sign-On (SSO) solutions to manage access to multiple platforms through a single set of credentials. Streamlining the login process and providing an additional layer of security by reducing the number of passwords individuals need to remember.
Explori will offer SSO solution as an option soon. Contact our support team to make SSO compulsory for your team.
3. Collect the minimum amount of data
Data privacy is a fundamental right for everyone, and attendees expect us to respect and protect their personal information. When collecting attendee information, we recommend following the principle of data minimization. Only collect and store the necessary data for your event's purpose.
Avoid requesting excessive personal details that aren't relevant to the event experience. When you no longer need certain attendee data, ensure it is securely deleted from your systems, reducing the risk of data leaks and unauthorized access to outdated information. And don’t forget to encrypt your data!
4. Transparency and consent
Nowadays, we all know that the magical crumbs of cookies on websites enhance our browsing experience, but we all want to know what it collects and how it'll be used. So, transparency is the key!
Let your attendees know how you'll use their data and seek their explicit consent. Communicate your data privacy policies and give them the option to opt out if they wish.
5. Set regular reviews for peace of mind
Schedule regular reviews of your team's account access to stay on top of your data security game. When team members leave your organization or no longer require access to specific accounts, promptly revoke their access to prevent any potential data misuse.
Bonus tip! Having a well-defined incident response plan can prepare you to navigate any potential data breaches that may occur swiftly.
Let's be vigilant in protecting data privacy, demonstrating our commitment to ethical event management, and ensuring our events' success through our attendees' trust.
Data privacy at Explori
Data privacy is a top priority for Explori. Not only do we commit to operating to GDPR standards as a minimum, but we’ll also exceed these as required by equivalent local legislation. By adhering to the best data security and account management practices, we fortify our defenses against potential data breaches, safeguarding our attendees' personal information.
If you have any questions or would like to discuss this matter further, contact our support team.